GOVERNMENT ACCOUNTING MANUAL
Illustrative Accounting Entries:
Chapter two GENERAL PROVISIONS, BASIC STANDARDS AND POLICIES
Section three. Responsibility, Accountability and Liability over Government Funds and Property
b. Accountability over Government Funds and Property
c. Liability over Government Funds and Property
Section eleven. Components of General Purpose Financial Statements. The complete set of general purpose financial statements consists of:
Section twelve. Books of Accounts and Registries. The books of accounts and registries of the National Government entities consist of:
Recording of Disbursements
Posting of Approved Budget
Adjustment of Utilization
Section thirty. Procedures for the Preparation of the Statement of Comparison of Budget and Actual Amounts
Revenue Recognition Point
Revenue Recognition Point
Revenue Recognition Point
Section ten. Disclosure. An entity shall disclose:
Sec. seventeen. Illustrative Accounting Entries. Refer to Annexes H to N for illustrative accounting entries.
Sec. twenty-three. Debt Forgiveness and Assumption of Liabilities
Sec. twenty-four. Recognition and Measurement of Fines
Sec. twenty-five. Recognition and Measurement of Bequests
Sec. twenty-six. Recognition and Measurement of Gifts, Donations and Goods In-kind
Section Thirty-four. Illustrative Accounting Entries for Dishonored Checks
Six. The existence and amounts of any advance receipts in respect of non-exchange transactions; and
B. Disclosure in the notes to the GPFS (Paragraph one hundred seven, IPSAS twenty-six)
Section thirty-eight. Other Receipts. Other receipts of NGAs shall be composed of, but not limited to, the following:
B. Non-Cash Availment Authority. The accounting entry to recognize the receipt of NCAA is as follows:
One. DFA and DOLE's Books
One. Tax Withheld by NGAs
Two. BOC Customs Duties charged to TEF
F. Refund of excess cash advances granted to officers and employees. Cash advances may be classified into:
Section thirty-nine. Reporting of Collections and Deposits. Receipts and deposits shall be reported as follows:
Section forty. Detailed Procedures for Collections and Deposits through the Collecting Officer
Sec. forty-one. Procedures for Collections through AAB/AGDB
Sec. two. Definition of Terms. For the purpose of this Manual, the terms used shall be construed to mean as follows:
Sec. six. Procedures for Recording of Receipt and Utilization of NCAs/NTAs
Sec. twelve. Procedures for Disbursements by Checks
Preparation and Approval of Checks
Preparation of Reports Daily
Section thirteen. Illustrative Accounting Entries for Disbursements By Check
Two. Grant of cash advance for travel
Three. Advance payment to Procurement Service
Four. Establishment of Petty Cash Fund (twenty thousand pesos)
Five. Replenishment of PCF
Six. Remittance of Government's share
Seven. Remittance of salary deductions
Section eighteen. Procedures for Disbursements out of Advances for Payroll
Liquidation of Advances for Payroll
One. Set-up of Due to Officers and Employees and Salary Deductions
Two. Granting of Advances for Payroll
Three. Liquidation of Payroll Fund
Granting of Cash Advance for Operating Expenses of Field/Extension/Satellite Offices/Operating Units
Utilization of Cash Advances for Operating Expenses
a. Granting of Cash Advance
b. Liquidation of Cash Advance
Section twenty-eight. Procedures for Disbursements of Advances to Officers and Employees
Recording of Liquidation of Advances to Officers and Employees
Section thirty-three. Procedures for Disbursements of Advances to Special Disbursing Officers
Recording of Liquidation of Cash Advance for Special Purpose/Time-Bound Undertaking
Section thirty-four. Illustrative Accounting Entries for Advances to Special Disbursing Officers
Advances to Special Disbursing Officer
five zero two nine nine zero two zero
Advances to Special Disbursing Officer
a. Granting of Petty Cash Advance
b. Additional Documentary Requirements for initial cash advances
Section thirty-eight. Procedures for Disbursements through Petty Cash
Liquidation of Cash Advance from Petty Cash Fund
Replenishment of Petty Cash Fund
Section Thirty-Nine. Illustrative Accounting Entries for Disbursements Out of Petty Cash
one zero one zero four zero four zero
five zero two zero three zero ninety
five zero two zero five zero ten
five zero two nine nine nine zero
To record the replenishment of Petty Cash based on the Disbursement Voucher, Reconciliation of Petty Cash Vouchers to be submitted to the Bank, and Supporting Documents
one zero one zero one two zero
five zero two zero one zero ten
five zero two zero three zero ten
one zero one zero one two zero
Section Forty-Three. Illustrative Accounting Entries for Cash Overage/Shortage of Disbursing Officer
one zero one zero one zero
Cash-Treasury/Agency Deposit, Regular
one zero three zero five zero twenty
Advances for Operating Expenses/
one zero three zero five zero twenty
Cash-Treasury/Agency Deposit, Regular
Section forty-five. Illustrative Accounting Entries for Cancelled Checks
B. Cancellation and Replacement of Stale/Voided/Spoiled MDS check issued in the prior year
C. Cancellation and Replacement of Stale/Voided/Spoiled commercial check issued in the current and prior year
Section forty-seven. Illustrative Accounting Entries for Disallowances
B. Recording of disallowance for prior year's transaction
Section forty-nine. Illustrative Accounting Entries for Overpayments
B. Refund of overpayment not taken up as receivable
Section fifty-six. Procedures for Disbursements through LDDAP-ADA
Preparation of Report of Advice to Debit Account Issued Daily
Section fifty-seven. Illustrative Accounting Entries for Disbursements through LDDAP-ADA
Five. Payment for delivery of supplies and materials for consumption
Seven. Advances to Contractors
Eight. Payment of Accounts Payable
The policy guidelines are as follows:
Section sixty-one. Procedures for Disbursements through Tax Remittance Advice
Section sixty-two. Illustrative Accounting Entries for Remittance of Taxes Withheld through Tax Remittance Advice
Section sixty-seven. Procedures for Disbursements through Direct Payment Scheme of Foreign Loans Availment
Recording of Foreign Loans Payable in the BTr's Books of Accounts
Section sixty-eight. Illustrative Accounting Entries for Disbursements through Direct Payment Scheme of Loan Availment
Section three. Financial Instruments. The following are the characteristics of a financial instrument: